Store / marketplace
Orders, sales, discounts and transaction statuses originate in sales channels.
E-COMMERCE · STORES · MARKETPLACES
E-commerce accounting starts with the data flow
Online sales create records and money movements across several systems. We map the store, marketplaces, payment operators, bank, inventory and refunds first, then define a recurring accounting workflow.
INDUSTRY DATA FLOW
Six points that need to reconcile
We do not assume a direct integration with every platform. We agree reliable data sources, reports and a recurring handover rhythm so accounting can reconstruct the real sales flow.
Payment operator
Payouts may be reduced by fees, refunds or other deductions, so the bank transfer alone does not explain sales.
Bank
The account shows actual cash movements that need to be reconciled with operator reports and sales data.
Inventory and purchases
Goods, deliveries and purchase costs create a second data stream that needs to connect with accounting.
Refunds and corrections
Refunds, cancellations, discounts and corrections modify earlier data and need a clear handover process.
Accounting
Only the agreed set of reports, documents and settlements is then used for period accounting.
WHERE MISMATCHES START
The key question is often not “how many invoices?” but “can the data be reconciled?”
Sales report ≠ payout
A payment operator or marketplace may deduct fees and refunds. Accounting needs a report that explains the difference.
Refund after period close
Returns and corrections can arrive after the original sale. We agree how they are identified and handed over.
Several channels at once
A store, marketplaces and offline sales should not create several unrelated accounting processes.
Currencies and cross-border sales
Foreign sales, currencies and any OSS/IOSS-related scope require separate assessment; obligations are not determined automatically.
SOURCE MAP
At the start we need a map of systems, not your entire archive
The first step is to identify where data originates and who can access it. We then agree which reports should be supplied regularly.
Sales channels
own store, marketplaces, offline sales
agree sales reports and required fieldsPayments
payment gateways, marketplace payouts, cash on delivery
agree payout, fee and refund reportsBank
business and foreign-currency accounts
reconcile receipts, payouts and settlementsInventory / ERP
stock, receipts, issues and purchases
agree the data needed by accountingMONTHLY RHYTHM
A stable process matters more than one-off data cleanup
Close sales data
Collect or deliver the agreed reports for the period.
Reconcile payments
Connect operator payouts with sales reports, fees and refunds.
Resolve exceptions
Clarify missing or unusual transactions and information gaps.
Accounting and reporting
Record the data according to the accounting model and the company’s agreed scope.
LOGOS SCOPE
Accounting aligned with the sales model, not one generic store template
Ongoing accounting
Bookkeeping or full accounting according to the entity and agreed service scope.
VAT and sales
Recurring treatment of sales and VAT within the appropriate scope; cross-border sales are assessed separately.
Payroll and HR
If the business employs a team, the scope may include payroll, social security and personnel documentation.
Imports of goods
If goods are imported from outside the EU, e-commerce accounting can be combined with import accounting and EORI support.
INDIVIDUAL SCOPE
Show us how your sales work. We will define the accounting scope.
Tell us about your sales channels, payment operators, approximate volume and accounting model. We will define the scope before preparing an individual quote.
FAQ
Common questions about e-commerce accounting
Can you handle sales across several platforms?
Yes. We first identify sales channels, available reports and documents, then design a repeatable accounting data flow.
Do you need a direct integration with my store?
We do not assume a direct integration is required or available for every system. Reliable reports and a repeatable data workflow are the priority.
How are refunds and corrections handled?
The process depends on data from the store, marketplace and payment operator. We agree how returns and corrections are identified and when they reach accounting.
Can you support cross-border sales?
This scope can be discussed. We need information about sales countries, channels, currencies, warehouses and documents. Any OSS/IOSS-related obligations require assessment of the specific situation.
Can e-commerce accounting include non-EU imports?
Yes. If the business imports goods, the accounting scope can include import documents, import VAT and EORI registration support under a separate agreed scope.